Partying on a Budget

Partying on a Budget

When you’re planning an event or a party, costs can quickly add up. Whether you’re organizing a birthday party, a corporate event, a graduation party or anything in between, finding ways to save on budget without compromising on quality is critical.

One area where you can make a significant impact on your budget is event rentals. By strategically planning ahead and getting creative, you can host a memorable event without blowing your budget. In this blog, we’ll discover some budget-friendly event rental tips to help you save money while still holding a fantastic event.

Tip 1: Plan, plan, plan!

You’re busy. We totally get it! It’s hard to plan ahead sometimes, but planning well in advance is one of the most effective ways to save on event rentals. If you wait until the last minute, that often leads to higher costs and limited availability. You can start by creating a list of all of the items you’ll need, from tables and chairs to audiovisual equipment and entertainment such as bounce houses and obstacle courses. By planning ahead, you’ll give yourself the time you need to compare prices, negotiate deals and take advantage of early booking discounts.

Tip 2: Figure out your “must haves”

Which items are absolutely essential to the success of your event? While decorations can be important, you should start by prioritizing functional items like seating, tables and audiovisual equipment. Allocating your budget to the most crucial elements ensures that your guests have an enjoyable experience without unnecessary expenses. For example, if your event is outside, you should consider renting tents to ensure the comfortability of your guests. If it rains, this will give your guests a place to mingle and hang out. If it’s a hot July day, a tent will give your guests a much needed break from the heat.

Tip 3: Look for package deals 

Rental companies often offer package deals that include a variety of items at a discounted rate. Instead of renting each item separately, find out if package options are available to save some budget. Finding a package deal will not only save you money but it’ll also make the process simpler for you by only booking and coordinating with one single vendor for multiple items.

Tip 4: Phone a friend

Check with your friends, family, neighbors or colleagues to see if they already have any of the items you need. This can be especially useful for items like tablecloths, decorations or even basic audio equipment. You could also collaborate with others who may be hosting events around the same time as you. You could share rental costs for some of the items you both need!

Tip 5: Consider DIY decor

Decorations are an important part of any event, but they are one of the things that add up the quickest. Embrace your creativity, or ask someone you know who is creative, and consider do-it-yourself (DIY) decorations. By making your own centerpieces, backdrops or table settings, you not only add a personal touch to your event, but you can save a TON of money on purchasing or rental costs.

For all of your event needs, Cleveland Party Rentals has you covered. We offer party packages and fully transparent pricing with all of our offerings. We'd love to help you with your next event!